A concept built for Casa Co-Host by Cilantric · not your live system · sample data, yours to keep
Portfolio OpsCC

One screen · every municipality · 150+ doors

Every licence, MAT filing, and renewal clock — in one register instead of a hundred bylaws in your head.

You manage 150+ doors across Ontario, and every town writes its own short-term-rental rulebook — Blue Mountains wants an STA licence and a 30-minute responsible person, Collingwood only allows it as an approved B&B, Niagara caps the count, Muskoka runs its own MAT. Miss one renewal on one door and it's a per-night fine, not a warning. Here's what a live register could look like: every property, every town's rules, flagged before the deadline instead of after. Sample data below.

138
Licensed & compliant
7
Renewals due in 45 days
3
Action required now
11
Municipalities tracked

Property compliance register

sorted by soonest action
PropertyMunicipalityRequirementRenewalStatus
Escarpment Chalet 12BMV-STA-00412 The Blue Mountains STA licence 6 days overdue Lapsed
Silver Creek B&BCOLL-BB-0087 Collingwood B&B approval Zoning review Not B&B-zoned
Falls View SuiteNF-STR-1140 Niagara Falls Licence cap Cap review Over-cap flag
Craigleith Loft 3BMV-STA-00518 The Blue Mountains STA licence in 11 days Renewal due
Muskoka Bay CabinMUS-MAT-0431 Muskoka Lakes MAT remittance in 19 days Filing due
Alpine HausBMV-STA-00477 The Blue Mountains Responsible-person in 28 days Contact review
Barrie Bayside 4BAR-STR-0902 Barrie Licence renewal in 38 days Renewal due
Thornbury BoathouseBMV-STA-00390 The Blue Mountains STA licence in 84 days Compliant
Caledon Ridge HouseCAL-STR-0210 Caledon Licence renewal in 121 days Compliant

Alerts

auto-generated
!
Licence lapsed — Escarpment Chalet 12
Blue Mountains STA expired 6 days ago. Active bookings on a lapsed licence carry a per-night fine risk.
!
Collingwood B&B zoning flag
Silver Creek is listed but sits outside approved B&B zoning — Collingwood only permits STR as a licensed B&B. Confirm status before the next guest.
▲
7 renewals inside 45 days
Batch-renew from one screen across five municipalities instead of chasing each portal. Est. 4 hrs saved/cycle.
✓
Q2 MAT remittances filed
Municipal Accommodation Tax submitted for all Barrie and Niagara doors.

Blue Mtns 30-min SLA

responsible-person
Avg. response, last 30 days14 min
Slowest logged response26 min

The Blue Mountains bylaw requires a responsible person reachable within 30 minutes of the property. Every call logged and timestamped — proof on file if the town ever asks.

Why this exists: your constraint at 150+ doors isn't capability, it's the number of rulebooks. This layer sits on top of Hospitable (it doesn't replace it) and turns eleven municipalities' worth of licences, caps, B&B approvals, MAT filings, and SLA clocks into one screen that warns you before a deadline instead of after. The point: doors 151–300 cost the same to keep compliant as the first 150 — if the register scales instead of the mental load. Sample data shown; a real build wires to your actual property list.